Coordinator Office Management

PSI CRO·King of Prussia, PA, United States

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About the role

On-site office management coordinator role supporting supplies, equipment, mail, meetings, travel, visitors, vendors, documentation, and office health and safety. Requires a college or university degree or equivalent education, training, and experience; the stated equivalency is at least 2 years in office administration. Also requires 3 years of administrative experience. International-company and facility-management experience are preferred. Employment visa sponsorship is unavailable.

Key requirements

• College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities. Equivalency is defined as a minimum of 2 years’ experience in office administration.
• At least 3 years of relevant experience
• Required skills: office administration, purchasing and inventory management, basic office equipment maintenance, mail and shipment handling, meeting and event organization, meeting room calendar management, business travel arrangements, expense processing, reception and visitor coordination, facility vendor liaison, administrative support, document signature flow support, visitor access management, health and safety support, communication, organizational skills, multitasking, problem-solving, initiative and proactive working
• Work authorization for United States is required

Opportunity details

• Workplace: On Site
• Posted: Nov 9, 2026
• Original advert language: English

Full vacancy

Employer’s role description

Job title: Coordinator Office Management

Location: King of Prussia, PA, United States

Employment type: Full-time

Company Description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 3,000 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Job Description

Office Management

Responsibilities:

Handles the purchase and inventory of office supplies
Provides basic maintenance of office equipment
Handles incoming and outgoing mail and shipments
Organizes office meetings and events, maintains meeting rooms calendar
Assists with business travel arrangements including bookings, documentation, and expense processing
Receives and routs incoming calls, visitors, couriers, and correspondence
Liaises with facility management vendors
Provides administrative support to the Office/Country Manager and other departments as instructed by the Country Manager
Supports signature flow for non-operational documents
Manages visitor access according to PSI policies
Assists with health and safety initiatives in the office

Qualifications

College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities.
Equivalency is defined as a minimum of 2 years’ experience in office administration
3 years of administrative experience
Prior experience in an international company is a plus
Prior experience with facility management is a plus
Strong communication and organizational skills
Ability to multi-task
Problem-solving skills, ability to take initiative and act proactively

Additional Information

Become a full-fledged clinical research professional with the support of a knowledgeable and professional team. You will develop a variety of skills while progressing with the company and contributing to our full-scale challenging projects.

For this position, PSI is not hiring individuals who require work visa for employment or continued employment now or anytime in the future.