Site Management Associate II

PSI CRO·Vienna, Vienna, Austria

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About the role

On-site Site Management Associate II role in Vienna supporting clinical research projects through database and tracking-system maintenance, document management, communications with investigative sites, query resolution, training and meeting coordination. A Life Sciences college/university degree, clinical research or CRO administrative experience, English proficiency, native or C1 German, and MS Office proficiency are required. Salary starts at EUR 55,000 gross annually on a full-time basis, with possible overpayment.

Key requirements

• College/University Degree (Life Sciences)
• Required skills: Administrative experience in a clinical research or CRO environment, Full working proficiency in English, Native proficiency or C1 certificate in German, Proficiency in Microsoft Word, Excel and PowerPoint, Database and tracking-system maintenance, Document compiling, procurement, processing, translation and filing, Communication with investigative sites and external parties, Site-specific query resolution coordination, Project training and vendor-system access coordination, Meeting arrangements and preparation of draft agendas and minutes, Organizational and planning skills, Problem-solving, Ability to multitask in a fast-paced environment, Teamwork and customer service, Interpersonal skills
• Required certification: German C1 Certificate OR native German proficiency
• Required languages: English, German

Opportunity details

• Workplace: On Site
• Posted: Nov 5, 2026
• Original advert language: English

Employer’s role description

Job title: Site Management Associate II

Location: Vienna, Vienna, Austria

Employment type: Full-time

Company Description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together 3,000 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Job Description

Join our international team and be the key support to clinical research projects, streamlining communication, maintaining systems and managing documents & information.

The scope of responsibilities will include:

Maintenance of databases and tracking systems
Work with large amount of documents, including their compiling, procurement, processing, translation and filing
Communication with company departments and external parties
Communication point for investigative sites participating in the clinical research projects
Coordination of site-specific query resolution, project training and access to vendor-related systems for site teams
Receiving and routing all mails and incoming calls
Assistance with meeting arrangements
Preparation of draft agendas and minutes of project meetings

Qualifications

College/University Degree (Life Sciences)
Prior administrative experience in Clinical Research / CRO environment, preferably in an international setting
Full working proficiency in English
Native proficiency or C1 Certificate in German
Proficiency in standard MS Office applications (Word, Excel and PowerPoint)
Good organizational and planning skills, problem-solving abilities, flexibility
Detail-oriented, able to multi-task and work effectively in a fast-paced environment
Team-oriented with excellent customer service and interpersonal skills, including a positive attitude to tasks and projects

Additional Information

We offer:

Excellent working conditions
Extensive training and friendly team
Opportunities for personal and professional growth
A fair and attractive salary and benefits package starting at EUR 55.000 gross (full-time basis) in accordance with the applicable Austrian collective agreement. The actual compensation package will be determined based on qualifications and relevant professional experience, with the possibility of a competitive overpayment above the collective agreement minimum.

Make the right call and take your career to a whole new level. Join the company that focuses on its people and invests in their professional development and success.

Please submit your CV in English.