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About the role
Docplanner seeks a Regional Patient Care Manager in Warsaw to lead Patient Care teams across European markets. The role combines people management, regional KPI ownership, quality review programs, escalation management, and cross-functional operational improvement. English is mandatory, with additional European languages preferred. Applicants must already have legal work authorization in Poland or their country of residence; visa sponsorship is unavailable.
Key requirements
• At least 5 years of relevant experience
• Required skills: Customer support, patient experience, or service operations, At least 2 years of people management, Managing teams across multiple European countries, Performance management and development conversations, Operational KPI management, Quality review or moderation programs, Calibration, rubric design, and scoring, Dashboard and operational report analysis, Escalation management for complex patient cases, Cross-functional collaboration, Project management tools such as Jira or Notion, English fluency
• Required language: English
• Work authorization for Poland may be required
Opportunity details
• Workplace: On Site
• Employment: Permanent
• Posted: Aug 11, 2026
• Original advert language: English
Full vacancy
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Employer’s role description
Job title: Regional Patient Care Manager
Location: Warsaw; Poland
Department: Docplanner
Employment type: FullTime
Workplace type: Not stated
Company Description
At Docplanner Group, we’re on a mission to help people live longer, healthier lives. As the world’s largest healthcare platform, each month, we connect 24 million patients with 280k doctors across 13 countries (through brands like ZnanyLekarz, Doctoralia, MioDottore, DoktorTakvimi, and jameda). Our marketplaces, SaaS and AI tools simplify daily tasks and help doctors, clinics and hospitals work more efficiently, so they can focus on what really matters: caring for their patients.
Learn more about our products here: pro.doctoralia.es
Why join us?
📊 Real impact – We help doctors help patients. Your work truly makes a difference.
📈 At scale, yet agile – 3,000+ employees, but still fast, flexible, and hands-on.
✨ Shape the future, sustain growth – Make a difference now and build for long-term success.
Job Description
How will you make an impact?
Job Purpose
As Patient Care Regional Manager, you will be the people manager and operational lead for Patient Care teams in your assigned European markets. You will own team performance, quality reviews, and day-to-day operations — while working closely with Country Managers and the Global Patient Care Head to align on priorities and ensure service consistency across markets.
You will be the missing link between global standards and local execution: someone who can read data, give direct feedback, run a tight operational cadence, and genuinely develop the people on your team.
Key Responsibilities
People Management
Own performance reviews, 1:1s, and development conversations for direct reports across your markets
Manage absence, availability, and team sizing for your region
Lead hiring decisions and internal mobility within the Patient Care team
Build a culture of direct feedback and consistent follow-through
Operational Performance
Track and own regional KPIs: response SLA, first-contact resolution, CSAT, and quality scores
Run quality review and moderation programs — calibration sessions, rubric definition, feedback loops
Identify performance trends using dashboards and reports; translate them into concrete actions
Own escalation protocols for complex patient cases
Cross-functional Collaboration
Partner with Country Managers to align on priorities, workload, and service commitments
Work with the Product/PATS team on tooling rollouts, workflow automation, and process improvements
Contribute to the monthly Patient Voice reporting — classified ticket analysis, actionable issue surfacing
Act as regional interface for global policy rollouts and operational changes
Qualifications
What will help you thrive?
Must-haves
5+ years in customer support, patient experience, or service operations — with at least 2 years managing people
Experience managing teams across multiple countries in Europe (not just one market)
Strong people instincts: direct, empathetic, consistent — someone teams trust and grow under
Data-driven: comfortable with dashboards, pulling operational reports, and making decisions from numbers
Proficiency in project management tools (e.g., Jira, Notion, or similar)
Nice to have
Background in healthtech, marketplace, or two-sided platforms
Experience working with AI-assisted support tools or automation workflows
Familiarity with Intercom, Zendesk, or equivalent support tooling
SQL knowledge or comfort querying data independently
Experience onboarding a new org structure or consolidating teams
Strong plus — Spanish, Italian, Polish, or German language speaker.
What to Expect from Our Hiring Process
We like to keep things transparent and efficient! Here’s what the process usually looks like (though it might vary slightly depending on the role):
1️⃣ Intro Chat – A first call with our Talent Partner to explore mutual fit around relevant skills, value alignment, and motivation.
2️⃣Hiring Manager Interview – A deeper conversation about your background, aspirations, and experience with your Hiring Manager and your potential manager in this role. Take this chance to ask anything on your mind—it’s just as much about making sure we’re the right fit for you, too.
3️⃣Business Case – A take-home exercise incl. a few days' preparation time, designed to understand how you approach real-life problems. You’ll then walk us through your approach in a collaborative discussion with the hiring manager and the team to discuss your thoughts and findings.
4️⃣Additional/ Final Interview (Optional) – A final conversation with another senior stakeholder from our Global Team.
5️⃣ References & Offer!
Why You’ll Love It Here
💙 Global Benefits – No matter where you are, you’ll have access to:
Healthcare insurance – so you can focus on what matters.
Wellness that works for you – from gym memberships to mental health support, we’ve got you covered.
Time off that counts – whether it’s a vacation, your birthday, or just a day to recharge, we believe in balance.
📍 Local Perks – Depending on your location, you will be entitled to local benefits like meal vouchers (ticket restaurant), transport allowances, or extended parental leave.
🚀 Career Growth – We’re growing, and so can you! You’ll find lots of chances to learn, develop, and explore new paths—whether within your team or through cross-functional projects.
🌎 A Truly Global Team – Work with talented people from all over the world in a diverse and inclusive environment.
⏳ Flexibility That Works for You – Remote work and flexible hours aren’t just buzzwords here. While the extent of flexibility depends on your role and team, we value results over rigid schedules. Prefer an office setting? You're welcome at any of our hubs in Barcelona, Warsaw, Curitiba, Rio de Janeiro, Mexico City, Bogotá, Munich, Rome or Bologna.
Please note: At this time, we are not able to sponsor visas for this position. To apply, you must already have the legal right to work in your country of residence or the location of the role.
What We Believe In
At Docplanner, our values guide everything we do:
📊 Focus on results – we're here to make an impact.
🧠 Think like an owner – take responsibility, drive outcomes.
✂️ Keep it simple, keep it lean – smart solutions over complexity.
🔊 Be respectful and radically honest – openness builds trust.
📚 Learn and be curious – growth is part of the job.
Don’t just take our word for it—check out our Glassdoor to hear what our people say!
We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all walks of life, regardless of gender, disability, or background, and are dedicated to fostering an inclusive workplace where everyone feels valued and empowered to contribute.