Site Management Associate II

PSI CRO·Vienna, Vienna, Austria

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About the role

On-site Vienna role supporting clinical research projects through database and document management, site communication, query resolution coordination, training and meeting administration. Requires a college/university degree in Life Sciences, prior clinical research or CRO administrative experience, full working proficiency in English, and native German or a C1 German certificate. Salary starts at EUR 55,000 gross annually, with potential overpayment.

Key requirements

• College/University Degree (Life Sciences)
• Required skills: Administrative experience in a clinical research or CRO environment, Database and tracking system maintenance, Document compilation, procurement, processing, translation and filing, Communication with internal departments, external parties and investigative sites, Site-specific query resolution coordination, Project training and vendor-system access coordination, Meeting arrangement assistance, Draft agenda and meeting-minute preparation, Full working proficiency in English, Native proficiency or C1 German, Proficiency in Microsoft Word, Excel and PowerPoint, Organizational and planning skills, Problem-solving, Flexibility, Multitasking, Customer service and interpersonal skills
• Required certification: German C1 Certificate OR native German proficiency
• Required languages: English, German

Opportunity details

• Workplace: On Site
• Posted: Oct 14, 2026
• Original advert language: English

Full vacancy

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Employer’s role description

Job title: Site Management Associate II

Location: Vienna, Vienna, Austria

Employment type: Full-time

Company Description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together 3,000 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Job Description

Join our international team and be the key support to clinical research projects, streamlining communication, maintaining systems and managing documents & information.

The scope of responsibilities will include:

Maintenance of databases and tracking systems
Work with large amount of documents, including their compiling, procurement, processing, translation and filing
Communication with company departments and external parties
Communication point for investigative sites participating in the clinical research projects
Coordination of site-specific query resolution, project training and access to vendor-related systems for site teams
Receiving and routing all mails and incoming calls
Assistance with meeting arrangements
Preparation of draft agendas and minutes of project meetings

Qualifications

College/University Degree (Life Sciences)
Prior administrative experience in Clinical Research / CRO environment, preferably in an international setting
Full working proficiency in English
Native proficiency or C1 Certificate in German
Proficiency in standard MS Office applications (Word, Excel and PowerPoint)
Good organizational and planning skills, problem-solving abilities, flexibility
Detail-oriented, able to multi-task and work effectively in a fast-paced environment
Team-oriented with excellent customer service and interpersonal skills, including a positive attitude to tasks and projects

Additional Information

We offer:

Excellent working conditions
Extensive training and friendly team
Opportunities for personal and professional growth
A fair and attractive salary and benefits package starting at EUR 55.000 gross (full-time basis) in accordance with the applicable Austrian collective agreement. The actual compensation package will be determined based on qualifications and relevant professional experience, with the possibility of a competitive overpayment above the collective agreement minimum.

Make the right call and take your career to a whole new level. Join the company that focuses on its people and invests in their professional development and success.

Please submit your CV in English.