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About the role
WEP Clinical seeks a Project Specialist in its EAP Project Management team, based in Chiswick, London, or remotely within the UK. The role supports setup, implementation and management of Expanded Access Programs, including eTMF and CTMS maintenance, site communication, shipment coordination, documentation review, invoicing support and program data management. A bachelor’s degree and 1–3 years’ project management or clinical research experience are required.
Key requirements
• Bachelor’s degree (In a health or science field preferred)
• At least 1 year of relevant experience
• Required skills: Project management or clinical research, Effective verbal and written communication, Computer literacy, Microsoft Office proficiency, Confidential information handling, Organizational skills, Attention to detail, Electronic trial master file (eTMF) maintenance, Clinical Trial Management System (CTMS) data entry and maintenance, Project documentation collection and review
Opportunity details
• Workplace: Hybrid
• Posted: Sep 8, 2025
• Original advert language: English
Full vacancy
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Are you looking for an exciting and fulfilling new position? Join our dynamic team at WEP Clinical and play a vital role in the successful management of Expanded Access Programs (EAP). We challenge our team to bring thought-provoking ideas to the table and to help define and drive solutions for clients and patients. Join us in our mission to improve patient outcomes and make a difference in the field of clinical research.
Role Objectives:
As a Project Specialist at WEP Clinical, you will be responsible for the operational and administrative support of the setup, implementation, and management of Expanded Access Programs (EAPs). Your responsibilities will include maintaining, organizing, and reviewing electronic trial master files, clinical trial management systems, and supporting the team in exceeding client expectations.
The Ideal Candidate:
Team Player
Adaptable
Detail Oriented
Problem Solver
What You'll Do:
Assist with the development and execution of EAPs.
Work with the project management team to ensure projects are completed in accordance with client expectations.
Work with the supply chain team to coordinate and dispatch shipments of investigational products according to the WEP Clinical SOP’s.
Support the project team and finance team with filing vendor invoices for EAPs.
Maintain the sponsor and site contact list.
Communicate with sites for EAP enrollment and maintenance as needed.
Organize and maintain shared program-level documents within internal OneDrive or SharePoint.
Assist with project documentation collection and review from investigational sites, ensuring they meet FDA/GCP/ICH requirements.
Prepare Investigational Product Review Forms (IPRFs) and submit to WEP Clinical Regulatory team.
Support preparation of study files based on project scope including maintenance of internal or external document storage systems including Electronic Trial Master File (eTMF).
Enter and maintain program, site, and patient-level data into the EAP Clinical Trial Management System (CTMS).
What You'll Need:
Bachelor’s degree (In a health or science field preferred)
1-3 years’ experience in project management or clinical research
Effective verbal and written communication skills
Computer literacy and proficiency in Microsoft Office
Ability to handle confidential information with complete discretion
Strong organizational skills and attention to detail
What We Offer:
Group Private Medical Insurance
Group General Life Assurance
Group Critical Illness and Group Income Protection
Salary sacrifice pension scheme
Enhanced maternity & paternity pay
Educational Assistance allowance
Paid volunteering day
What Sets Us Apart:
WEP Clinical partners with biopharmaceutical Sponsors to help them bring treatments closer to the patients who need them most. Through end-to-end clinical trial delivery, home health services, expanded access programs, and market access consultancy, we provide flexible, fit-for-purpose solutions that support drug development, improve access, and help therapies reach the right patients at the right time.
With more than 15 years of global experience, we have supported programs across 150+ countries, combining operational scale with the agility and personalised service of a specialised provider. Our work helps bridge critical gaps in care, ensuring safe, ethical, and efficient access to promising new treatments.
We're Committed to Our Team:
WEP has many initiatives to encourage wellness, growth, development, and team relationships. Check out our LinkedIn life page to learn more about our team events and all that we do to support our employees.
How We Work at WEP Clinical:
At WEP Clinical, we look for individuals who are conscientious, exercise sound judgement, and engage with others thoughtfully and professionally. We believe excellence is achieved through integrity, accountability, and respect for diverse perspectives – and we are committed to helping our people grow and succeed in an inclusive, supportive environment.
Our Services Include:
Access Programs
Clinical Trial Services
Patient Site Solutions
Clinical Trial Supply
Market Access and Commercialization
Data Privacy Notice:
WEP Clinical is committed to protecting your personal information throughout the recruitment process. By applying, you acknowledge that your personal data will be processed in accordance with our Privacy Policy and Job Applicant Privacy Notice.
To be considered for this role, please submit your resume through the WEP Clinical Careers Portal or by using LinkedIn’s Easy Apply option. Please ensure your resume is in English.
Important Note:
To streamline our hiring process, we use an Upwage AI screener. If you receive a link from Upwage, it is a legitimate part of our application process and helps ensure every candidate is reviewed consistently. If you are selected to move forward after the screener, a member of our team will contact you directly from an @wepclinical.com email address to guide you through the next steps of the interview process. Please ensure you apply only through our official careers page (https://www.wepclinical.com/careers/) or our verified LinkedIn page.
For Your Safety, Please Note:
We will never communicate with you via Microsoft Teams or text message.
We will never ask for your bank account information at any stage of recruitment.
WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment.
WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law.
This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.
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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.