Site Management Associate I

PSI CRO·Munich, BY, Germany

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About the role

Office-based Site Management Associate I role in Munich/Planegg supporting clinical research projects through database and document management, site communication, query resolution, training coordination, meeting administration and information routing. Requires a Life Sciences college/university degree, full working proficiency in German, good English, and MS Office proficiency. Prior clinical research or CRO administrative experience is preferred.

Key requirements

• College/University Degree (Life Sciences)
• Required skills: Maintenance of databases and tracking systems, Document compiling, procurement, processing, translation and filing, Communication with company departments and external parties, Communication with investigative sites, Coordination of site-specific query resolution, Coordination of project training and vendor-related system access, Mail and incoming call routing, Meeting arrangement assistance, Preparation of draft meeting agendas and minutes, Standard MS Office applications including Word, Excel and PowerPoint, Organizational and planning skills, Problem-solving abilities, Ability to multitask in a fast-paced environment, Teamwork and interpersonal skills
• Required languages: German, English

Opportunity details

• Workplace: On Site
• Posted: Oct 1, 2026
• Original advert language: English

Full vacancy

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Employer’s role description

Job title: Site Management Associate I

Location: Munich, BY, Germany

Employment type: Full-time

Company Description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 2,900 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Job Description

Join our international team and be the key support to clinical research projects, streamlining communication, maintaining systems and managing documents & information.

Office-based in Munich/Planegg

The scope of responsibilities will include:

Maintenance of databases and tracking systems
Work with large amount of documents, including their compiling, procurement, processing, translation and filing
Communication with company departments and external parties
Communication point for investigative sites participating in the clinical research projects
Coordination of site-specific query resolution, project training and access to vendor-related systems for site teams
Receiving and routing all mails and incoming calls
Assistance with meeting arrangements
Preparation of draft agendas and minutes of project meetings

Qualifications

College/University Degree (Life Sciences)
Prior administrative experience in Clinical Research / CRO environment, preferably in an international setting
Full working proficiency in German and good English skills
Proficiency in standard MS Office applications (Word, Excel and PowerPoint)
Good organizational and planning skills, problem-solving abilities, flexibility
Detail-oriented, able to multi-task and work effectively in a fast-paced environment
Team-oriented with excellent customer service and interpersonal skills, including a positive attitude to tasks and projects

Additional Information

As a privately owned mid-size CRO, we are constantly growing, offering plenty of opportunities for personal and professional growth. With no investors to please, our management focuses on company culture and operational delivery over quarter-to-quarter profitability.

Make the right call and take your career to a whole new level. Join a company that focuses on its people and invests in their professional development and success.

Our extensive onboarding and mentorship program will prepare you to fulfil your tasks with the highest standards, offering you:

Excellent and flexible working conditions.
A unique combination of team collaboration and independent work.
Competitive salary and benefits package.

If you'd like to hear more about PSI, our organic growth and company culture, and learn more about the studies that we run and our high repeat and referral business rates, please apply for this vacancy.